Policy: 6955

Section: 6000 - Management Support

Title: Maintenance of Facilities Records

Status: Active

Adopted: July 27, 1995

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Maintenance of Facilities' Records

The maintenance of adequate records is vitally important to the future facilities’ program within the district and to the resolution of any disputes that may arise regarding a construction project.

The superintendent will keep all reports, documents and plans as they relate to an existing or proposed project. The records will include copies of all correspondence relating to the project.

The superintendent will require from the architect, engineer, contractor or other parties at least the following, as they become available:

A. Inspection and progress reports;

B. Results from tests of material quality and composition, etc.;

C. Drawings of buildings and sites;

D. Conveyance records, title search, bond issuance records and any licenses and legal documents issued or executed pursuant to the project;

E. Guarantees and warranties; and

F. Other papers relevant to the project, such as the record of board resolutions.

 

Cross Reference:
Policy 6570	Property and Data Management
Legal References:
RCW 39.04.020	Plans and specifications — Estimates — Publications — Emergencies
RCW 39.04.040	Work to be executed according to plans — Supplemental plans
RCW 39.04.070	Account and record of cost
RCW 39.04.080	Certified Copy to be filed — Engineers' certificate
RCW 39.04.100	Records open to public inspection — Certified copies

 

 

Adoption Date: 07.27.95

Ferndale School District

Revised: 09.30.14