Policy: 6220P

(Part 2 of 2) 

Section: 6000 - Management Support

Title: Bid Or Request for Proposal Requirements

Status: Active

Adopted: August 26, 2025

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Procedure - Bid or Requests for Proposal Requirements 

II. Procurement Using Federal Funds  

When using Federal funds, in addition to following Washington requirements described above, the district shall also meet federal requirements: 

A. Goods 

When the district uses federal funds for procurement of goods (furniture, supplies, equipment, and textbooks): 

• Purchases of $15,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers. 

• Purchases between $15,000 and $75,000 must be procured using price or rate quotations from three or more qualified sources. 

• Purchases of $75,000 or more must be publicly solicited using sealed bids or requests for proposals. 

B. Services  

When the district uses federal funds for procurement of services: 

• Purchases of $15,000 or less do not require quotes. However, the district must consider price to be reasonable, and, to the extent practical, distribute purchases equitably among suppliers. 

• Purchases between $15,000 and $350,000 must be procured using price or rate quotations from a reasonable number of qualified sources. 

• Purchases of $350,000 or more must be publicly solicited using sealed bids or requests for proposals.  

C. Noncompetitive Procurement 

Noncompetitive procurement may be used only when one of the following four circumstances applies:  

• ​The item is only available from a single source; 

• The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; 

• The awarding agency (e.g., OSPI) authorizes noncompetitive procurement in response to a written request from the district; or 

• After solicitation of a number of sources, competition is determined inadequate. 

The district must maintain documentation supporting the applicable circumstance for noncompetitive procurement. 

  

D. Suspension and Debarment 

Before entering into federally funded vendor contracts for goods and services that equal or exceed $25,000 and any subcontract award, the district will ensure the vendor is not suspended or debarred from participating in federal assistance programs.  

  

E. Conflict of Interest 

No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by federal funds if he or she has a real or apparent conflict of interest. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization that employs or is about to employ any of the parties indicated herein has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.  

  No employee, officer, or agent of the district may solicit or accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violation of these standards may result in disciplinary action including, but not limited to, suspension, dismissal, or removal.  

Pursuant to RCW 42.23, no municipal officer shall be beneficially interested, directly or indirectly, in any contract which may be made by, through or under the supervision of such officer, in whole or in part, or which may be made for the benefit of his or her office, or accept, directly or indirectly, any compensation, gratuity or reward in connection with such contract from any other person beneficially interested therein.  RCW 42.23.030 lists exceptions to this rule.  A municipal officer may not vote in the authorization, approval, or ratification of a contract in which he or she is beneficially interested even though one of the exemptions allowing the awarding of such a contract applies. The interest of the municipal officer must be disclosed to the governing body of the municipality and noted in the official minutes or similar records of the municipality before the formation of the contract. 

  III. Procedures 

The superintendent or designee will establish bidding and contract awarding procedures consistent with state and federal law. 

 

Legal References:	RCW 28A.335.190 Advertising for bids — Competitive bid procedures — Purchases from inmate work programs — Telephone or written quotation solicitation, limitations — Emergencies
	RCW 28A.400.330 Crimes against children — Contractor employees — Termination of contract
	RCW 39.04.155 Small works roster contract procedures — Limited public works process Definition
	RCW 39.04.280 Competitive bidding requirements — Exemptions
	RCW 39.26.160 Bid Awards - Considerations - Requirements and criteria to be set forth - Negotiations - Use of enterprise vendor registrations and bid notification system
	RCW 39.30.060 Bids on public works — Identification, substitution of contractors
	Chapter. 39.34 RCW Interlocal Cooperation Act
	2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
	2 CFR 200.67 Mirco-purchase
	2 CFR 200.88 Simplified Acquisition Threshold
	2 CFR 200.318 – General Procurement Standards
	2 CFR 200.320 Methods of Procurement to be Followed
	2 CFR 3485 Nonprocurement Debarment and Suspension

 

Management Resources:	2019 - January 2019 - January Policy Alert
	2018 - August Issue
	2017 - July Issue
	2016 - March Issue
	2015 - October Policy Issue
	2015 - June Policy Issue
	2013 - June Issue
	2012 - April Issue
	2011 - February Issue
	Policy News, October 2005 Competitive Bid Process Changes
	Policy News, June 2001 Legislation Further Simplifies Bid Compliance

 

Adopted: 08.26.2025