Monitoring Report - Operational Expectations (OE) Policies

Policy: OE-01

Title: Global Operational Expectations Interpretation and Monitoring

Status: Active

Adopted: June 27, 2018

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To:              School Board, Ferndale School District (WA)

 From:         Mark Deebach, Interim Superintendent

 Date:          June 28, 2022

 Subject:     2022 Monitoring Report

                   Operational Expectations Policy 1 (OE-1)                    Global Operational Expectations

 

School Board’s Monitoring Notes (To be completed by each member individually prior to discussion by the whole Board)   Board Member: ______________________________________________   Total Number of Monitoring Indicators = 1   Number Demonstrating Reasonable Progress = _______    Number Not Demonstrating Reasonable Progress = _______    Individual Improvement Goals:           1.     Goal #1:   Demonstrating Reasonable Progress ____     Not Demonstrating Reasonable Progress: ____ Commendations                       Recommendations

 

Do the indicators answer the questions?                   Are there any questions that need to be added to this report?                       Are there any questions that need to be removed from this report?                         Other Notes/Questions                            Overall Rating:           _____Reasonable Progress  _____Not Reasonable Progress

Superintendent’s Introduction

 

Through Policy OE-1, the School Board has established their expectations that this policy lays the foundation for all of the Operational Expectation policies established by the Board. 

 

In the report that follows, we have shared how the School Board has monitored the compliance of each of the OE policies that we have completed a First Round Monitoring Report for; as such, the number of compliant, partially compliant, and non-compliant indicators from each of the monitored OE policies is indicated within this report.

 

Before we get into the content of this report, we want to make a few comments about its format and organization: 

 

• First, we have included the interpretations and monitoring indicators you approved in June 2018 in our Phase One report, so that you don’t have to look back and forth between two documents. The language from the Phase One report is written in blue. 
• Second, the language of the policy itself is written in bolded black. 
• Third, the new text that is part of this Phase Two report is written in black, with the headlines for the new sections written in green.

 

Policy

 

The Superintendent will not cause, allow, or fail to take reasonable measures to prevent any practice, activity, decision, or organizational condition that is inequitable, unlawful, unethical, unsafe, disrespectful, imprudent, in violation of Board policy, or endangers the District’s public image or credibility.

 

Interpretation

 

We understand that the School Board’s governance model delegates the operation of the School District to the Superintendent and her staff; and that this foundational policy sets the overall parameters and expectations under which the Board is willing to delegate such responsibility. We understand this policy means the Superintendent must create systems; maintain administrative procedures; monitor the day-to-day conduct of District operations; and hold the whole organization, including herself, accountable for ethical and moral conduct and trustworthy practices. We understand this policy is aimed at ensuring a high level of performance across all the principles covered by the other

Operational Expectations (OE) policies. We understand that, when a violation of these principles is discovered, the Superintendent must swiftly address the violation, employ action(s) to correct it, and inform the Board of the finding and resolution.

 

Violations of the general principles covered by the other Operational Expectation (OE) policies would be anything that is:

• Unlawful, which refers to all actions prohibited by Washington State’s RCWs and WACs, Administrative Policies developed by WSSDA and adopted by the District, or any other criminal code; 
• Unsafe, which refers to conditions that place students, staff, or community members at risk of physical, mental, or emotional harm; 
• Disrespectful, which refers to words or behavior that diminish the dignity and/or sense of self-worth of individuals or groups; 
• Imprudent, which refers to decisions or actions that are unwise or ill-advised when judged against the “reasonable person” standard; 
• In violation of the Board policy, which refers to anything that would be deemed

“out of compliance” with any of the OE policies; and/or 

• Endangering the District’s public image or credibility, which refers to statements, actions, or behavior that damage or call into question the reputation or competence of the Superintendent, School Board, or District staff. 

 

Monitoring Indicator(s)

 

Because this is the “global” operational expectation which both lays the foundation and encompasses all other operational expectations, we will know we are in compliance when we have complied with each Operational Expectation (OE) policy that follows. In other words, the Board’s monitoring of this policy will be realized through monitoring the operation of the District and evaluating the performance of the Superintendent.  

 

Compliance

 

OE-2 – Emergency Superintendent Succession

 

Total Number of Monitoring Indicators = 3

 

Number Compliant =__3_ Number Partially Compliant =___0__ Number Non Compliant =___0__

 

 

OE-3 – Relationship with and Engagement of Community Stakeholders

 

Total Number of Monitoring Indicators = 33

 

Number Compliant =__25-30_ Number Partially Compliant =___1-8__ Number Non Compliant =___2__

 

 

OE-4 – Personnel Administration

 

Total Number of Monitoring Indicators = 33

 

Number Compliant =__28_ Number Partially Compliant =___5__ Number Non Compliant =___0__

 

 

OE-5 – Financial Planning

 

Total Number of Monitoring Indicators = 24

 

Number Compliant =__24_ Number Partially Compliant =___0__ Number Non Compliant =___0__

 

 

OE-6 – Financial Administration

 

The policy has not yet been monitored.

 

 

OE-7 – Asset Protection

 

Total Number of Monitoring Indicators = 33

 

Number Compliant =__0_ Number Partially Compliant =___0__ Number Non Compliant =___0__

 

 

OE-8 – Communication with the Board

 

Total Number of Monitoring Indicators = 38

 

Number Compliant =__31-35_ Number Partially Compliant =___1-6__ Number Non Compliant =___1-2__

 

 

OE-9 – Learning Environment

 

Total Number of Monitoring Indicators = 20

 

Number Compliant =__14-17_ Number Partially Compliant =___1__ Number Non Compliant =___1-4__

 

 

OE-10 – Instructional Program

 

This policy has not yet been monitored.

 

 

OE-11 – Facilities 

 

Total Number of Monitoring Indicators = 23

 

Number Compliant =__9_ Number Partially Compliant =___7__ Number Non Compliant =___1__ 

 

Number Split =___6__

 

 

OE-12 – Safety 

 

This policy has not yet been monitored.

 

 

Superintendent’s Final Remarks

 

As you will notice, OE-6, OE-10, and OE-12 have not been monitored, at this point, due to us halting our Board Reporting schedule because of our need to attend to the needs of navigating the COVID pandemic. In addition, you’ll notice that OE-7 is highlighted and that there are no indicators noted for the monitoring of that report; with the change in Board members, we were unfortunately unable to locate the Board’s monitoring notes from that policy. 

 

As you will also notice, there within some of the monitoring indicators there is a range for the number of indicators that fell into one of the three categories. The reason for this is that when our Board members shared their thoughts, they wanted to reflect their range of thinking in regard to where each member considered the compliance to align. 

 

Of note, the Board determined that we were fully compliant in OE-2 (Emergency Superintendent Succession) and OE-5 (Financial Planning), with significant levels of being fully compliant in OE-4 (Personnel Administration).

 

Where the Board expressed the greatest level of divergence in their determination of compliance were in OE-3 (Relationship with and Engagement of Community Stakeholders), OE-8 (Communication with the Board), OE-9 (Learning Environment), and OE-11 (Facilities). 

 

The following Operational Expectations including monitoring indicators with noncompliant indicators include: OE-3 (Relationship with and Engagement of Community; 2), OE-8 (Communication with the Board; 1-2), OE-9 (Learning Environment; 1-4), and OE-11 (Facilities; 1). Consequently, these will be identified targets for improvement.