Operational Expectations (OE) Policies

Policy: OE-11

Title: Facilities

Status: Retired

Adopted: February 27, 2018

Retired: January 28, 2025

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Facilities

The Superintendent will assure that physical facilities support the accomplishment of the Board’s Results policies.

The Superintendent will:

1. Develop and execute a facilities plan that establishes priorities for construction, renovation and maintenance projects that:

a. Assigns highest priority to the correction of unsafe conditions.

b. Includes maintenance costs as necessary to enable facilities to reach their intended life cycles.

c. Plans for and schedules preventive maintenance.

d. Plans for and schedules system replacement when new schools open, schools are renovated or systems replaced.

e. Discloses assumptions on which the plan is based, including growth patterns and the financial and human impact individual projects will have on other parts of the organization.

2. Project life-cycle costs as capital decisions are made.

3. Assure that facilities are safe, clean and properly maintained.

4. Consistently administer facilities use guidelines delineating:

a. Permitted uses.

b. The applicable fee structure.

c. Clear user expectations, including behavior, cleanup, security, insurance, and damage repair.

d. Consequences and enforcement procedures for public users who fail to follow the established rules.

The Superintendent may not:

5. Build or renovate buildings. 

6. Recommend land acquisition without first determining growth patterns, comparative costs, construction and transportation factors, and any extraordinary contingency costs due to potential natural and man-made risks.

7. Authorize construction schedules and change orders that significantly increase cost or reduce quality.

 

Adopted 02.27.2018

Revised 07.30.2019 (renumbered from OE-12 to OE-11)

 

Monitoring Method:          Internal report

Monitoring Frequency:     Annually